Board Candidates

Sister Cities International’s Board of Directors is elected by its membership at the Annual Business Meeting during the Annual Conference and through online voting. The Board comprises twenty-five to twenty-seven members, including twenty-one At-Large Directors, one Youth representative, one Young Professional representative, one State Representative, the Board Chair, and up to two Directors appointed by the Board Chair with the approval of the Board.

Below are the 2018 Board Candidates running for election to Sister Cities International’s Board of Directors. There are ten At-Large Board positions open, as well as the Young Professional position. Seven of the ten spots are for three-year terms, and three of the spots are for two-year terms (to complete the terms of Board Members who have resigned).

Primary contacts for member communities will be emailed a link to their electronic ballot, which they can then use to either vote online or designate on-site voter(s) for the Annual Conference in Aurora, Colorado later this year. Members can expect to receive their ballots the third week in June.

Candidate names marked with an asterisk (*) have been recommended by the Nominating Committee for election. According to Sister Cities International’s bylaws, the Nominating Committee “shall review candidates for possible election to the Board of Directors recruited by the Elections Committee and designate and communicate to the Voting Members such candidates bringing exceptional competencies and capabilities to the Board.”

Click on the board candidates’ names or photos to view their full profile including bios, letters of recommendation, and more.

At-large Candidates


Young Professional Candidate


Article and Bylaw Changes

There are two proposed changes to the Articles of Incorporation and four proposed changes to SCI’s  bylaws. Article change #1 and bylaw change #2 are clerical updates to nomenclature. Article change #2 and Bylaw change #1 changes the composition of the Board. Bylaw changes #3 and #4 are additions to our document retention policy and whistleblower policy to bring our bylaws into accordance with best practices. All proposed changes must be approved by at least 2/3 majority of the votes cast.

Text with strikethrough formatting will be deleted and text in bold is added.

  • Article Change #1

    Article 4, section 3.b. The following change is a clerical adjustment to bring the terminology of the Articles into accordance with our current nomenclature. To wit, the position previously known as “President” of the SCI Board is now known as “Chair”:

    (3) Honorary members of the Corporation shall be:

    (a) Any individual who has rendered conspicuous service for the improvement of international relations through activities connected with sister cities programs and has been approved for honorary membership in the Corporation by the Board of Directors or

    (b) Any past President Chair of the Corporation.

  • Article Change #2

    Article 5, section B The following change eliminates the Youth Representative Board position:

    Fifth: THE CORPORATE Authority, powers, business and property of the Corporation shall be held, exercised, conducted and maintained by the Board of Directors.

    The number of Directors of the Corporation shall be twenty-five four (25 24) to twenty-seven six (27 26) and the composition of the Board of Directors shall be, specifically:

    1. Twenty-one Directors, who shall represent the general Voting Members of the Corporation, shall be elected by the Voting Members;
    2. One Director, who shall be a youth representative and shall be 21 years old or younger at the time of the election, and shall be elected by the Voting Members
  • Bylaw Change #1

    Article III, Sections 2 and 3. The following change eliminates the Youth Representative Board position:

    Section 2. Composition. The number of Directors of the Corporation shall be twenty-five four (25 24) to twenty-seven six (27 26) and the composition of the Board of Directors shall be set forth in the Articles of Incorporation, specifically:

    1. Twenty-one Directors, who shall represent the general Voting Members of the Corporation, shall be elected by the Voting Members;
    2. One Director, who shall be a youth representative and shall be 21 years old or younger at the time of the election, and shall be elected by the Voting Members

    ….

    Section 3. Term of Office. The term of office for each Director shall begin immediately upon the conclusion of the Annual Meeting at which he/she was elected, or immediately upon appointment to the Board of Directors pursuant to the Bylaws of the Corporation. Terms of office may fluctuate somewhat in precise length due to annual meeting schedules as approved by the Board of Directors and shall be limited or otherwise governed accordingly:

    1. A Director who is elected as representative of the general Voting Members of the Corporation shall serve a term of three years.
    2. A Director who is elected as a youth representative or a young professional representative shall serve a term of two years.
  • Bylaw Change #2

    Article 5, section 7. The following change is a clerical adjustment to bring the terminology of the bylaws into accordance with our current nomenclature. To wit, SCI’s chief staff member is known as the “President & CEO,” not simply the “CEO”:

    Section 7. Development Committee. The Development Committee shall set strategy, oversee progress, and lead the Board of Directors for all SCI fundraising. The Development Committee shall provide direct support to the President & CEO and other relevant staff, who are accountable for SCI’s overall fundraising efforts. The Development Committee shall advise on, and approve, the site selection for the SCI annual conference. It shall also ensure alignment across the organization of plans, messages, and activities related to development efforts

  • Bylaw Change #3

    DOCUMENT RETENTION AND DESTRUCTION POLICY (No deletions, all text is added)

    Article XI- RECORDS AND REPORTS

    Section 5. Document Retention and Destruction Policy

    1. General Terms of the Policy– The Corporation’s directors, officers, employees, volunteers, and independent contractors are required to follow the terms of this Policy:
      1. Paper or electronic documents indicated under the terms for retention below will be transferred and maintained by, as otherwise designated by the President of the Corporation, the Human Resources, Legal or Administrative staffs/departments or their equivalents; and
      2. No paper or electronic documents will be destroyed or deleted if pertinent to any ongoing or anticipated government investigation or proceeding or private litigation.
    2. Permanent Retention– The following documents shall be retained permanently by the Corporation:
      1. Organizational documents and records of governance – Certificate of Incorporation and amendments, Bylaws and amendments, policies, governing board and board committee minutes and resolutions, and other organizational documents;
      2. Application for Recognition of Exemption (IRS Form 1023) and all supporting documents and correspondence with the Internal Revenue Service, including determination letter recognizing exempt status;
      3. Charitable registration and solicitation applications and annual reports, and any and all renewals, extensions, amendments or modifications thereof, as may be filed with any state, local or foreign governmental agency or instrumentality;
      4. Tax records – IRS Forms 990 and 990-T, and all other filed federal and state returns/reports and supporting records, private letter rulings, and files related to tax audits, including closing agreements;
      5. Intellectual property records – Copyright and trademark registrations and samples of protected works;
      6. Financial records – Audited financial statements and attorney contingent liability letters; and
      7. Pension plan – Documents related to the establishment of a pension plan or trust.
    3. Seven-year Retention– The following documents shall be retained for seven years following the filing of related forms by the Corporation:
      1. Pension and benefit records – Pension (ERISA) plan participant/beneficiary records, actuarial reports, related correspondence with government agencies, and supporting records; and
      2. Government relations records – State and federal lobbying reports and supporting records.
    4. Four-year Retention– The following documents shall be retained for four years by the Corporation:
    5. Employee/employment records – Employee names, addresses, social security numbers, dates of birth, INS Form I-9, resume/application materials, job descriptions, dates of hire and termination/separation, evaluations, compensation information, promotions, transfers, disciplinary matters, time/payroll records, leave/comp time/Family Medical Leave Act, engagement and discharge correspondence, and documentation of basis for independent contractor status (retain for current employees and independent contractors and for four years after departure of each individual);
    6. Employment tax records – Employment tax records shall be retained for four years after the date the tax becomes due or is paid, whichever is later;
    7. Lease, insurance, and contract/license records – Software license agreements, vendor, hotel, and service agreements, independent contractor agreements, employment agreements, consultant agreements, and all other agreements (retain during the term of the agreement and for four years after the termination, expiration, or nonrenewal of each agreement); and
    8. Bank statements and related documents.
    9. Retention of Electronic Data Pursuant to Board Policy – The Board of Directors may determine that a particular project, issue, task, or work product of the Corporation may result in the production of electronic data and emails that are to be retained for a period that is longer than stated in this Policy. In the event of such determination, the Corporation may employ an email filtering system to retain emails and attachments related to the specific issue and such electronic data shall be stored pursuant to the specific policy adopted by the Board of Directors.
    10. Retention of Documents Pursuant to a Law or Agreement– In the event that a federal or state law or an agreement with respect to a particular document shall require the retention of a document for a period that is longer than stated in this Policy, such law or agreement shall supersede this Policy. Types of documents governed by this section shall include, but shall not be limited to, grantor agreements, insurance policies, state reports, and documents related to creditors.
    11. Exceptions– Exceptions to the terms of this Policy may be granted only by the President of the Corporation.
    12. Enforcement and Review of the Policy
      1. Responsible Persons- The President of the Corporation shall assign the responsibility to retain and destroy documents to the appropriate individual in the Human Resources, Legal, or Administrative departments that oversee particular documents. Each department shall document the storage and destruction of electronic and paper files, including detailed logs of record-purging and back-up activities and archiving of documents and shall report to the Board of Directors, on an annual basis, a summary of compliance with this Policy.
      2. Review of the Policy- The Board of Directors shall review this Policy at its annual meeting to determine compliance and the reliability of its procedures.
  • Bylaw Change #4

    Whistleblower Policy (no deletions, all text is added)

    ARTICLE XII- MISCELLANEOUS

    Section 5. Whistleblower Policy It is the responsibility of all directors, officers, employees, and interns to comply with this policy and to report possible wrongdoing in accordance with this policy.

    The Corporation takes seriously its responsibility to investigate reports of possible wrongdoing and to protect any director, officer, employee, or intern who in good faith makes any such reports to the Corporation or to a law enforcement agency.

    The Corporation expressly prohibits any form of retaliation, including (but not limited to) harassment, intimidation, or adverse employment action, against any director, officer, employee, or intern who reports in good faith a concern about possible wrongdoing and/or cooperates in any investigation thereof.

    Any director, officer, employee, or intern who engages in retaliation will be subject to discipline, up to and including termination or removal.  Malicious and untrue allegations of wrongdoing may result in disciplinary action, up to and including termination or removal.

    Any director, officer, employee, or intern may report any good faith concern or suspicion about possible wrongdoing. Although reports may be made anonymously, the Corporation encourages reporting individuals to identify themselves since anonymity may impair the Corporation’s ability to investigate the concerns effectively.  Every effort will be made to protect the reporting individual’s identity.

    Although reports may be made orally, the Corporation encourages written reports since these will create a record of the report and reduce the chance of a report being misunderstood.  Reports should be factual and contain as much specific, relevant information as possible.

    Ordinarily, a report to the Corporation of concerns or suspicions about possible wrongdoing should be made to the President of the Corporation.  If making a report to the President is impractical or inappropriate under the circumstances, or if the President is the person, or one of the persons, suspected of wrongdoing, then the report may instead be made to any director of the Corporation.

    The action taken by the Corporation in response to a report of wrongdoing will depend on the nature of the concern expressed in the report and may include a referral of the report to a law enforcement agency.  Initial inquiries may be made by the Corporation to determine whether an investigation is appropriate and, if so, the manner of the investigation.

    The outcome of any investigation of a report of possible wrongdoing, and any other actions taken in response to a report, shall be reported in writing to the President. The foregoing procedures for reporting concerns or suspicions about possible wrongdoing also apply to complaints of retaliation for having made such a report.