Toolkits & Templates

Sister Cities International provides its members with a number of resources to help you build and run your program. Below you’ll find our toolkits, many recently revised, as well as editable templates for important documents such as partnership agreements and visa support letters. You can also find our 2016 Member Badge for use on sister cities communication materials and websites. For any questions about materials or their usage please contact us at

Sister Cities Signing Ceremonies

Sister city, county, and state relationships are formally established when the two highest elected or appointed officials sign a formal memorandum of understanding, proclamation, or partnership agreement, which is often done during a formal signing ceremony. While it is important to tailor these ceremonies to fit your specific communities, this guide will help you through the planning process.


Partnership Agreement Toolkit

This popular toolkit provides guidance as you draft the most important documents for your program: the Sister City agreements. It includes sample documents, tips, and actual sister city agreements. Be sure to also download the Partnership Agreement templates in Word.        

Toolkit [PDF 147 KB]

Partnership Agreement Templates [DOCX 21 KB]

Invitation to Partner Templates [DOCX 22 KB]

Mayoral Proclamation Toolkit

Toolkit [DOCX 90 KB]

Toolkit [PDF 389 KB]

Sister Cities Day Draft Resolution

Draft resolution [DOCX 19 KB]

Draft resolution [PDF 188 KB]

Visa Types

This document highlights the requirements and fees of 12 different visas types for entering the U.S.

Toolkit [PDF 853 KB]

Visa Support Letter Template [DOCX 24 KB]

Outbound Travel

This toolkit gives an overview of the different visas needed to enter countries outside the U.S. and how to go about getting them. You will find information about visa waivers, U.S. passport information, and country specific information for visas to travel abroad.

Toolkit [PDF 1.4 MB]

Inbound Travel

This essential toolkit for bringing in delegations breaks down the different visas that are needed to enter the U.S and how to get them.  This will help you understand the the visa application process, interviews, application fees, and the role of Sister Cities International.

Toolkit [PDF 1.5 MB]

Basic Introduction to Sister Cities Program

This document gives a very brief overview of how to build a sister cities program in your community.  It highlights what a sister city is, why you should have a sister city, what the first steps are, how to participate, and possible project options.

Toolkit [PDF 323 KB]

Building Your Local Program

This comprehensive guide is designed to help Sister Cities International members structure and strengthen their sister city program, whether they are searching for their first sister city, have recently entered sister city partnerships, or have been linked with several sister cities for many years. The information provided in this guide is relevant to a community-wide coordinating body responsible for multiple affiliations, a program with a single sister city affiliation, or a committee searching for its first partnership abroad.

Toolkit [PDF 928 KB]

Dormant Programs

In this document you will find guidelines for placing a sister city relationship into emeritus status, for ending a sister city relationship, a sample letter of inquiry, a sample letter of change to emeritus status, and a sample letter to dissolve relationship. You can also view the webinar on "Reinvigorating Dormant Relationships" here.

Toolkit [PDF 276 KB]

Sister Schools Toolkits and Supplemental Resources

The toolkits, template, and supplemental resources assist schools and sister city organizations to start and sustain their Sister Schools Programs.

Toolkit for Sister City Programs [PDF 138 KB]

Toolkit for Teachers/Schools [PDF 156 KB]

Sister Schools Resolution Template [DOCX 21 KB]

Supplemental Resources

Sister Schools Project Ideas Packet [PDF 157 KB]

Tips for Creating Successful and Sustainable Sister Schools Partnerships [PDF 62 KB]

Sister Cities International Logo, Member Badge, and Tagline Usage Guidelines

Learn the guidelines for usage of Sister Cities International’s logo, Member Badge, and tagline. You can also download the Member Badge by clicking on the links below. The Member Badge and tagline are a helpful way of branding your communications and web materials, and a way to show you are a part of the Sister Cities International network


2017 Member Badge [PNG]

Communications and Public Relations 

The toolkits below provide a brief overview of communications and public relations tips and techniques for sister city members.

Creating a Press Kit [PDF 80 KB]

Giving a Media Interview [PDF 974 KB]

Organizing a Publicity Committee [PDF 62 KB]

Publicity and Event Ideas [PDF 66 KB]

Incorporating Business Into Your U.S.-Japan Sister City Relationship

"Incorporating Business Into Your U.S.-Japan Sister City Relationship" is an informational booklet and was created under Sister Cities International's Leading Asia program intended to encourage and help facilitate business and economic activity between U.S. cities and their sister cities in Japan. The booklet covers the state of economic relations between the U.S. and Japan, describes ways in which sister cities have impacted this relationship, and highlights concrete steps that your sister city organization can take to strengthen your partnership by incorporating your local business community into your activities.

Link to Booklet

Economic Development: Assessing Resources and Gathering Partners

This toolkit, presented in conjunction with a webinar for members, will walk through the first steps of building economic development programming: identifying resources and gathering partners in your community. With some basic internet research and phone work you can begin to build the network and knowledge you’ll need to get started. 

Sister Cities and Economic Development [PDF 120 KB]

Sister Cities and Economic Development (PowerPoint) [PDF 170 KB]

Contact Sheet Template [XLSX 63 KB]

60th Annual Conference Workshop Presentations

Managing an Important Asset: Your City's Brand and Reputation

Presentation by Portland Communications at Sister Cities International's 60th Annual Conference in Washington, DC. The presentation covers city branding, communication, reputation, soft power, and digital diplomacy within cities.

Managing an Important Asset: Your City's Brand and Reputation [PDF 2 MB]

Measures that Matter℠: Economic Benefits of Sister City Relationships

Presentation by Jay Mathur, Founder and CEO of valueideas at Sister Cities International's 60th Annual Conference in Washington, DC. The presentation covers an overview of economic impact study results, member data collection process, and case studies results. 

Measures that Matter℠: Economic Benefits of Sister City Relationships [PDF 2 MB]

Start-up. Connect. Involve. Engaging a new generation of professionals

Toolkit for young professional engagement within the sister cities network.

Start-up. Connect. Involve. Engaging a new generation of professionals [PDF 164 KB]

Take Action

This year marks a pivotal moment during which Sister Cities International is celebrating 60 years of peace through people. Get involved in this momentous year.
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As the world becomes smaller, and connections online become more frequent than face-to-face interactions, multicultural understanding at the community level is more important than ever. Sister Cities International enables citizen diplomats in communities across the world to develop relationships with communities in other countries that are based on cultural understanding and mutual cooperation.Donate