Sister Cities International’s Board of Directors is elected by its voting members—local sister city organizations. The board elections include both electronic voting as well as in-person voting at the Annual Business Meeting held during Sister Cities International’s Annual Conference each year.
2020 Board Elections
Nine (9) At-Large Board positions as well as the Young Professional position will be filled by election. Seven (7) of the positions are for full three-year terms (2020-2023), one (1) is for a two-year position (2020-2022) and one (1) is for a one-year position (2020-2021). The three-year positions will be filled by the 1st through 7th place candidates, the two-year by the 8th place and one-year by the 9th place.
Submitting an Application
Candidates seeking these positions must agree to all requirements listed in this application, including attendance at the Annual Meeting July 8-10, 2020 in Santa Fe, New Mexico. If elected, you must attend the three leadership meetings annually. Board members will make a meaningful personal Global Leaders Circle contribution of a minimum $2,500 for each calendar year (or portion of a calendar year) they serve on the Board of Directors. Board Member Global Leader Circle contributions are expected during the first quarter of each calendar year unless individual special installment arrangements are pre-approved by the Board Chair. Candidates must register for the Annual Conference prior to their candidacy being announced. The deadline to register for the Annual Meeting is April 10, 2020. Failure to do so will disqualify the candidate.
It is the policy of Sister Cities International Board of Directors that each candidate applying for the above positions, including current Directors running for second terms, must submit their application materials and all supplemental information by Monday, April 6th to Leroy Allala at firstname.lastname@example.org. Applications received after this date will not be considered. The application materials to be submitted include:
- The application page, to be completed, signed, and scanned, and submitted as a PDF/.jpeg.
- Three narrative answers to questions below, to be submitted in Word format. All narrative answers will be reproduced in the candidates’ profile on Sister Cities International’s website and other election materials produced to voting members. Please take note of all word count requests throughout the application. If an applicant exceeds the desired word count, Sister Cities International may edit your response to meet the
- Headshot/Photograph for use on elections materials and ballot, submitted as .jpeg/.png.
- Letter of support from an elected official or representative of local sister city program (Board Chair/President/ Committee Head), submitted as .jpeg/.png/PDF (max size, 1MB). If you have questions about recommender’s eligibility, please contact Leroy Allala at email@example.com.
All candidates will receive electronic confirmation of their applications within two days of receipt. If you do not receive confirmation within two days, please contact firstname.lastname@example.org or call 202-347-8630.
Please be sure to review the FAQ for Board applicants attached to the application, and available online here.2020 Board of Directors Election 2020 Board of Directors Application Form Download Board of Directors FAQ
Frequently Asked Questions
- When is the election?
After candidates have been certified by the Elections Committee of the Board of Directors they will be presented to Sister Cities International voters on May 1st via electronic communications as well as postings on our website. Voting will be open from May 25th until the Annual Business Meeting on July 9th.
- How will people vote?
Voters will be sent an electronic ballot on May 25th and may either vote electronically at any time during the voting period or designate a delegate(s) to vote on-site at the Annual Business Meeting on July 9th.
- Who are the voters?
Directors are elected by SCI’s member communities, with one or more representatives from each community serving as the voter(s)/delegate(s). Electronic ballots are sent to the primary contact SCI has on record, which is often either the President & CEO, Board Chair, or city liaison for a member community.
- Is voting weighted?
Yes. Votes are weighted as either two, three, or four votes depending on the size of the community.
- What information will be presented to voters?
Candidates’ answers to the narrative questions (bio, why you’re running, skills & assets) will be provided to members. There will also be a candidate panel at the Annual Conference prior to on-site voting.
- When is the Annual Conference/Business Meeting?
The Annual conference runs from July 8-10, with some Board committee meetings on the 8-9 and the Annual Business Meeting occurring on the 9th. The first Board meeting following the election will be on the morning of Friday, July 10th.
- I can't attend the Annual Conference but would still like to run. Can I?
No. All candidates must commit to attending the conference/annual meeting, and registration for the conference must be complete by April 10th, before applicant is presented to membership as a certified candidate on May 1st.
- Can I bring campaign materials to the conference for distribution?
Yes, candidates may distribute information at the conference but not during the Annual Meeting.
- When will the results be announced?
On-site voting occurs at the beginning of the Annual Business Meeting, and on-site as well as electronic ballots will be tabulated immediately and winners announced at the end of the Annual Business Meeting.
- How many directors serve on Sister Cities International's Board?
There are up to 27 members of the Board of Directors, including the Chair, Immediate Past Chair (Chair Emeritus), twenty-one At-Large Members, one Young Professional Representative, one State Representative, and two members appointed by the Chair with the approval of the rest of the Board. The 21 At-Large Directors serve three-year terms, with the other five serving two year terms.
- How is the Board structured?
The Executive Committee is composed of the Board Chair, Vice Chair, Treasurer, Secretary, and two At-Large members. In addition to the Executive Committee, there are committees for Audit, Board Development, Finance, Fund Development, Governance, Human Resources, Membership, and Strategy & Programs. Committees include Directors, State Representatives, Honorary Board Members, or others appointed by the Board Chair. Ad hoc committees or task forces may also be created at the Chair’s discretion.
- How are the Officers selected?
The Vice Chair, Treasurer, Secretary, and the two At-Large Executive Committee members are elected by the Board during the final Board meeting at the Annual Conference, following the election and appointment of new Directors. Officers are elected each year, with the exception of the Vice Chair, who is elected every other year, and who assumes the position of Board Chair upon the expiration of the Chair’s term.
- What are the responsibilities of each Director?
Each Director must attend four Board meetings throughout the year: two at the Annual Conference, which occurs in mid-July to early-August every year, one Fall Leadership Meeting, usually occurring in October with the location determined by the Board Chair, and one at the Spring Leadership Meeting, which generally occurs in March in Washington, DC. (dates and locations are subject to change). In addition, each Director must serve on at least one committee, which typically meets once per month via conference call, and which may include additional tasks depending on the committee. The Officers’ responsibilities can be found in Sister Cities International’s Bylaws.
- What is the financial commitment?
Board members will make a meaningful personal Global Leaders Circle contribution of a minimum $2,500 for each calendar year (or portion of a calendar year) they serve on the Board of Directors. Board Member Global Leader Circle contributions are expected during the first quarter of each calendar year unless individual special installment arrangements are pre-approved by the Board Chair. In addition, each Director is expected to bear the cost of travel, hotel, and incidental expenses for the Annual Conference and two Leadership Meetings, as well as registration for the Annual Conference.
- What are other commitments to be aware of?
Each Director must sign Sister Cities International’s Disclosure Statement, Conflict of Interest policy, and Code of Ethics upon assumption of Board duties.
- Are there term limits?
Yes, each Director serves a maximum of two terms. However, the term of the Chair (two years) may be in addition to the two terms served as an elected Board member. After serving two consecutive terms a Director may run again after sitting off the Board for one year
- Where can I find copies of Sister Cities International's Bylaws and Board Policies?
- Is there a Board orientation?
Yes. Upon election to the Board new Directors will receive a brief orientation at the Annual Conference, prior to their first Board Meeting. The orientation will be held by the current Officers of the Board as well as Sister Cities International staff.
- Who should I contact if I have questions?
Please contact Secretary of the Board, Clare Petrich at email@example.com or Vice Chair, Carol Robertson Lopez at firstname.lastname@example.org.